Year end rollover (Calendar Option: Year End Button)

Roll over the database at the end of a financial year.


This command performs a complete end-of-year rollover of all assets. All assets are written away for the old year with final end-of-year depreciation figures, and have their opening values set for the new year.


A rollover can only be performed if the current date (as displayed in the status bar) is in the year's final period.



Starting a Year End rollover


image\bm4.gif  Year End roll overs are irreversible! Perform a full backup of all data before beginning.


Select the Year end button from the Calendar form. The following message will appear:


Please check that backups are current. OK to proceed?


When you click OK the rollover will begin. A progress bar will show the rollover's progress as each asset is processed. When the rollover is complete the following message will appear:


Annual rollover completed


If any errors occur Fixed Assets will report all details and restore the database to the state it was before the rollover began.


image\bm1.gif  After performing a rollover the List assets window will show depreciation figures for the new financial year only. To view figures from an old, rolled-over year, use the Asset history window.



Rollover details


For each asset:


1.  The asset's final end-of-year depreciation is calculated.

2.  The asset's record is copied to a historical record

3.  The historical record is updated with the end-of-year figures.

4.  The asset's accumulated depreciation and opening values are updated for the new year.


Once all assets have been processed, the following steps are also performed:


1. All additions and disposals are marked as historical.

2. A new year is created for the calendar, if necessary.

3. The current date is set to the year opening date.



See also

Asset history


Administration menu