Asset history (Assets menu)

View asset depreciation figures from previous financial years.

 

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While the List assets window allows you to view an asset's depreciation for the current year, you'll sometimes need to review older depreciation figures. The Asset history window lets you view asset details from previous years.

 

 

Finding assets

 

The Asset history window opens with a searchable list of all your assets and a set of tabs used to access each page of details:

 

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To locate an asset, either scroll through the list or enter part of its code or description into the Search key field. The list will update itself with only those assets matching the search text as you type. If you select a group, branch or department in the Groupings fields the list will limit itself to assets that match the grouping you've selected.

 

To view an asset's details, click on the appropriate tab. Part of the list is displayed on each tab, so you can continue searching through the list while viewing details if necessary.

 

The Year field allows you to select the year you wish to view details for.

 

 

Details

 

The Details tab shows general information about the asset.

 

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Asset

The asset's descriptive fields: the asset's code, description, serial number and notes.

Groupings

The asset's grouping details: major group, minor group, branch and department.

Year opening values

The asset's purchase and cost information, accumulated depreciation as of the start of the selected year, and the depreciation method and rate.

 

 

Additions

 

The Additions tab displays all of the asset's additions for the selected financial year.

 

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A separate addition record is stored for each addition, and will be displayed in the additions list. This shows the date, period and value of each addition. By scrolling through it you can view further information about each addition in the Additions details fields:

 

Quantity

The addition's quantity, where applicable.

Notes

The reason for the addition.

Revaluation

Whether the addition is a revaluation. Revaluations only affect the accounting schedule.

Acquisition

Whether the addition is an acquisition. Acquisitions record the original purchase of the asset, and are created automatically.

 

The Total additions fields show the total value of all additions as of the selected period:

 

Cost of additions

The total cost of all cash additions.

Revaluations

The total of any revaluations for the asset.

Total additions

The total value tax and accounting value of additions. The accounting schedule's figure includes all revaluation additions.

 

 

Disposals

 

The Disposals tab displays all of the asset's disposals for the selected financial year.

 

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A separate disposal record is stored for each disposal, and will be displayed in the disposals list. This shows the date, period and value of each disposal. By scrolling through it you can view further information about each disposal in the Details fields below:

 

Quantity

The disposal's quantity.

Notes

The reason for the disposal.

Cost/revaluation write backs

The historic cost of the portion of the asset disposed, and any revaluations applying to the disposals.

Depreciation write backs

The accumulated depreciation for the portion of the asset disposed.

 

The Total disposals fields show the total value of all disposals for the selected year as of the selected period:

 

Sale proceeds

The value recovered by the disposals. This will be zero for any assets lost or destroyed.

Less cost w/back

The historic cost of the disposed portion of the asset.

Less reval w/back

Any revaluations applying to the disposed asset.

Plus depn w/back

The tax accumulated depreciation of the disposed asset.

Disposal gain/loss

The total financial gain or loss of the disposals.

Fully disposed

Whether the asset has been fully disposed or not.

Date disposed

The date of the asset's final disposal, if applicable.

 

 

Depreciation

 

The Depreciation tab summarises the asset's depreciation figures for the selected financial year.

 

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The Asset fields display the asset's depreciation types and disposal information, if any.

 

Depreciation method

The asset's depreciation method for each schedule.

Depreciation rate

The asset's depreciation rate for each schedule.

Disposal proceeds

The proceeds recovered by any disposals for the asset.

Fully disposed

Whether the asset has been fully disposed or not.

Date disposed

The date of the asset's final disposal, if applicable.

 

The Year opening values fields show the asset's value at the beginning of the selected year.

 

Cost or valuation

The accumulated historic cost since the asset was purchased. The accounting schedule's figure includes all revaluation additions.

Accumulated depreciation

The accumulated depreciation expense.

Opening book value

The tax and accounting book values at the beginning of the year. These are calculated as cost or value less accumulated depreciation.

 

The Year to date values fields show additions, disposal and depreciation figures as of the selected period.

 

Additions

The total value of all additions. The accounting schedule's figure includes revaluation additions.

Write backs on disposal

Net write backs for each schedule.

Depreciation YTD

The depreciation expense for the current year up to the end of the selected period.

 

image\bm4.gif The write backs on the Depreciation tab are net totals only. The separate depreciation, cost and revaluation write backs can be viewed on the Disposals tab.

 

The Period closing values fields show the asset's value as of the selected period.

 

Cost or valuation

The total cost or value (before depreciation) as of the close of the period.

Accumulated depreciation

The accumulated depreciation as of the close of the period.

Current value

The book values at the close of the period.

 

image\bm1.gif  Accumulated depreciation is calculated as (opening accumulation) - (depreciation write backs) + (depreciation YTD).

 

The current value is calculated as (closing cost or valuation) - (closing accumulated depreciation), and will equal (opening book value) + (additions) + (net write backs) - (depreciation YTD).

 

 

Shortcut

CTRL+H

 

See also

List assets

Year end rollover

Assets menu