Asset details

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Enter changes to an asset's details.

The Asset details tabbed dialogue is opened from the List assets window Details Tab.

To open the List assets window either click the List assets command on the Assets menu

or press CTRL-L.

 

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Asset details dialogue - click edit from the Details sub tab to display the Asset details tabbed dialogue.


i_yellow_sm.jpg You may edit details in any, or all the tabs, and click OK to save details. Details are only saved when you click OK,
not when you move from tab to tab. Cancel will allow you to exit this for without saving any changes from any of the tabs.

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Details

The Detail Asset fields are used to store general information about the asset, and can be changed by any user at any time.

 

Asset code: The asset's unique code, used to identify the asset in the database. If the asset code is changed all references to it in the database will be automatically updated accordingly.

Description: The asset's description.
 

i_yellow_sm.jpg Both the above fields are searched by the Search Key used to select assets. Intelligent use of the description field will assist you when you need to select a group of assets.
 

Serial number:  The asset's serial number.

Notes: Any further information about the asset. This is a multi-line field that can contain extensive information (Limit 64k bytes).

Include depn in year of disposal: (NZ) This box can be ticked to force depreciation expense to be calculated in the year of disposal.

This option indicates that depreciation should be calculated in the tax ledger for an asset in the year of its final disposal. Normally no depreciation is calculated for the year of an asset's final disposal; if this option is set then depreciation will be calculated up to the time of disposal and included in the depreciation writeback for the asset. This option only applies to final disposals and will only affect the tax ledger. The equivalent option for the accounting ledger is a company-wide option found on the Depreciation rules tab of the Administration options.

 

The following fields are for you to use to store information about the asset applicable to your requirements.

They have no effect (at this time) on any depreciation calculations.

Capex number, Supplier, Location, Custodian, Insured value, Useful life and Bar Code

 

Groupings

Select the Groupings Tab to change how an asset is assigned to the company's divisions and cost centres.


Major group: The asset group category.

Minor group: The asset group.

Branch: The asset's branch.

Department: The asset's department.

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Click the change button to show following dialogue window.

 

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Select the asset group from the tree list, and the Branch and Department from the drop down lists.

 

i_yellow_sm.jpg Clicking OK on the above dialogue saves the data to the Asset detail tabbed form, but NOT to the database. As noted above, you must click OK from the outer tabbed Asset details form to save the details of all tabs.
 

ex_yellow_sm.jpg Changes to these fields affect the entire current year.

 

Opening values

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The Year opening values fields show purchase and depreciation information about the asset.

 

Quantity

The asset's quantity, used for sets of identical assets such as chairs. This field is optional and has no effect on depreciation calculations, but is correctly updated by disposal and addition transactions.

Purchase date

The date the asset was purchased.

Purchase value

The total value of the purchase.

Revaluations

The total of any revaluations for the asset.

Adjustment to cost

The adjusted cost value for assets that use straight-line adjusted depreciation. This field is only displayed if the asset uses that depreciation method for its tax ledger.

Accumulated depreciation

 The asset's accumulated depreciation as at the beginning of the current year.
 

image\bm4.gif  Purchase and depreciation information should normally only be altered if it was entered incorrectly when the asset was created. Value changes should otherwise only be made as either additions or disposals.

Rates and Methods

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Click the Set Default button to use the Group default methods (see

 

 

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Depreciation method

The tax and accounting depreciation methods for the asset.

Depreciation rate

The tax and accounting depreciation rates for the asset.

i_yellow_sm.jpg Clicking OK on the dialogue immediately above saves the data to the Asset detail tabbed form, but NOT to the database. As noted earlier, you must click OK from the outer tabbed Asset details form to save the details of all tabs.

ex_yellow_sm.jpg Changes to these fields affect the entire current year.

 

 

Saving changes  To save your changes click the OK button. Changes may be cancelled by clicking the Cancel button instead.

 

 

See also

Enter transactions